I would be interested to here of some of your feedback in relation to how you manage and welcome guests into your coworking spaces.
At present, I am investigating different applications to help us to streamline the process. Currently, our guest management system is pretty basic and is not meeting our requirements (old fashioned pen and paper
We are looking to digitalise the system whereby guests & members can log into the campus via a tablet providing such information as, their name, their company & who the are visiting (preferably from a drop-down directory) and a photo. The host will then receive a notification SMS/email etc. to inform them that they have a guest waiting for them at the reception, with a unique QR code. While the guest is waiting for their host they can read building rules, wifi code & emergency procedures, & sign NDA etc. Once the host arrives they greet their guest and scan the QR code to confirm that they are a genuine guest. Only when the QR code is scanned by the host will the system print a temporary badge or sticker which the guest must wear while in the building…
There would also need to be some form of check-out process, for example, the QR code could also be printed on the guest badge or stick which they can scan themselves when leaving the building.
Apologies for such a detailed post, but I would like to see if any of you have experienced such a system?