Google calendars for reserving conference rooms

We’ve been using Google calendars to allow our members to reserve the conference rooms and it has worked really well so far.
The only issue we’ve run into is user based with people who aren’t familiar with Google calendars. It is really nice because members can just get on and see what’s available and add their event.

I’m curious how other people manage their conference room reservations?

LiquidSpace offers a free meeting room management platform with mobile and web user interfaces. Have a look :slight_smile:

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On Wed, Sep 30, 2015 at 2:39 PM, Aloma Loren [email protected] wrote:

We’ve been using Google calendars to allow our members to reserve the conference rooms and it has worked really well so far.
The only issue we’ve run into is user based with people who aren’t familiar with Google calendars. It is really nice because members can just get on and see what’s available and add their event.

I’m curious how other people manage their conference room reservations?

Visit this forum on the web at http://discuss.coworking.com


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Hello Aloma,

We are using NEXUDUS for our day to day administration. It also has a wonderful event calendar and conf booking feature. Do check it out!

Cheers
Raghu

···

On Thursday, 1 October 2015 02:18:40 UTC+5:30, Aloma Loren wrote:

We’ve been using Google calendars to allow our members to reserve the conference rooms and it has worked really well so far.
The only issue we’ve run into is user based with people who aren’t familiar with Google calendars. It is really nice because members can just get on and see what’s available and add their event.

I’m curious how other people manage their conference room reservations?

I am also using Nexudus for the complete management of my coworking space - www.coworking4you.com

It provides not only calendar management of our meeting rooms, but also takes care for automatic invoicing of these bookings.

Additionally it provides a lot of functionality for offering different price plans, member directory, and and and

Nexudus helped me to completely automate my space.

···

Am Mittwoch, 30. September 2015 22:48:40 UTC+2 schrieb Aloma Loren:

We’ve been using Google calendars to allow our members to reserve the conference rooms and it has worked really well so far.
The only issue we’ve run into is user based with people who aren’t familiar with Google calendars. It is really nice because members can just get on and see what’s available and add their event.

I’m curious how other people manage their conference room reservations?

We also use Google Calendar for reservations and we have the same problem. The less technically fluent coworkers blocak out their time on their own Google Calendar and miss the drop down that would ptu it on the shared calendar.

Also with Apple users who do the same thing, apparently the integration there is truicky.

Either I or one of the Communty Managers usually shows them how to do it the first time. I used Skitch to make a cheat sheet for folks, which I give them at that time. This leaves about 15% who just keep having trouble/need some hand holding. I have tried several things for this but int he end mostly they send us an emaila nd we book it in for them. These folks tend not to book in much, after two or three tries everybody else catches on. :slight_smile:

Cheers,

Jeannine

···

On Wednesday, September 30, 2015 at 10:48:40 PM UTC+2, Aloma Loren wrote:

We’ve been using Google calendars to allow our members to reserve the conference rooms and it has worked really well so far.
The only issue we’ve run into is user based with people who aren’t familiar with Google calendars. It is really nice because members can just get on and see what’s available and add their event.

I’m curious how other people manage their conference room reservations?

I recommend trying https://youcanbook.me. It adds a nice layer of user experience over your existing Google Calendars.

We’ve been using it for the last year at The Skiff and it’s removed all the manual steps in our room booking process.

Jon

···

On 8 October 2015 at 10:02, Jeannine van der Linden [email protected] wrote:

We also use Google Calendar for reservations and we have the same problem. The less technically fluent coworkers blocak out their time on their own Google Calendar and miss the drop down that would ptu it on the shared calendar.

Also with Apple users who do the same thing, apparently the integration there is truicky.

Either I or one of the Communty Managers usually shows them how to do it the first time. I used Skitch to make a cheat sheet for folks, which I give them at that time. This leaves about 15% who just keep having trouble/need some hand holding. I have tried several things for this but int he end mostly they send us an emaila nd we book it in for them. These folks tend not to book in much, after two or three tries everybody else catches on. :slight_smile:

Cheers,

Jeannine

On Wednesday, September 30, 2015 at 10:48:40 PM UTC+2, Aloma Loren wrote:

We’ve been using Google calendars to allow our members to reserve the conference rooms and it has worked really well so far.
The only issue we’ve run into is user based with people who aren’t familiar with Google calendars. It is really nice because members can just get on and see what’s available and add their event.

I’m curious how other people manage their conference room reservations?

Visit this forum on the web at http://discuss.coworking.com


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Jonathan Markwell

Lessons learned building better workplaces: http://jonathanmarkwell.com

Work better in Brighton: http://theskiff.org

Coworking community with workspace in North Laine.

Find your coworking community: http://worksnug.com

Worldwide workspace directory that puts communities first.

Ship your digital product: http://coderfounders.com

Coaching for businesses that want to make money while they sleep.

+44 (0)7766 021 485
skype: jlmarkwell | twitter: http://twitter.com/jot

Ooo, Jon.

I thank you, my not-terribly-technically-fluent coworkers thank you. :slight_smile:

Thanks for the tip!

Jeannine

···

On Thursday, October 8, 2015 at 2:20:50 PM UTC+2, @jot wrote:

I recommend trying https://youcanbook.me. It adds a nice layer of user experience over your existing Google Calendars.

We’ve been using it for the last year at The Skiff and it’s removed all the manual steps in our room booking process.

Jon

At BizHaus in Los Angeles, we’ve been using www.getaroomapp.com and our members like it. It’s able to put limits on how many hours each member can use the room monthly. And the owner of the app, Rich, is super-responsive.

···

On Wednesday, September 30, 2015 at 1:48:40 PM UTC-7, Aloma Loren wrote:

We’ve been using Google calendars to allow our members to reserve the conference rooms and it has worked really well so far.
The only issue we’ve run into is user based with people who aren’t familiar with Google calendars. It is really nice because members can just get on and see what’s available and add their event.

I’m curious how other people manage their conference room reservations?

Doesn’t having these meeting room apps end up requiring you to have manage a list of members/clients in these apps PLUS your membership management app?

JEROME CHANG

WEST: Santa Monica
1450 2nd Street (@Broadway) | ph: (310) 526-2255

CENTRAL: Mid-Wilshire
5405 Wilshire Blvd (2 blocks west of La Brea) | ph: (323) 330-9505

EAST: Downtown
529 S. Broadway, Suite 4000 (@Pershing Square) | ph: (213) 550-2235

NORTH: Pasadena (Opening 2016 Q1!)
600 E. Colorado Blvd. (@Los Robles)




···

On Oct 9, 2015, at 12:10 PM, Keith Yang [email protected] wrote:

At BizHaus in Los Angeles, we’ve been using www.getaroomapp.com and our members like it. It’s able to put limits on how many hours each member can use the room monthly. And the owner of the app, Rich, is super-responsive.

On Wednesday, September 30, 2015 at 1:48:40 PM UTC-7, Aloma Loren wrote:

We’ve been using Google calendars to allow our members to reserve the conference rooms and it has worked really well so far.
The only issue we’ve run into is user based with people who aren’t familiar with Google calendars. It is really nice because members can just get on and see what’s available and add their event.

I’m curious how other people manage their conference room reservations?

Visit this forum on the web at http://discuss.coworking.com


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It all depends on your membership perks. We started using YouCanBookMe this year and it's made my life much simpler. We have 3 meeting rooms. We have 3 public pages for reserving and paying for the rooms. We then have a single password protected page for members that gives access to reserve any of the rooms without paying. We don't have a # of hours quota for members, so there's nothing more to track.

It's taken care of my 2 biggest time-sucks: chasing non-members for payment, and having members email me to make changes or cancellations. Now it's all self-service and the members like it.

Doesn’t having these meeting room apps end up requiring you to have manage a list of members/clients in these apps PLUS your membership management app?

JEROME CHANG

WEST: Santa Monica
1450 2nd Street (@Broadway) |ph:(310) 526-2255

CENTRAL: Mid-Wilshire
5405 Wilshire Blvd (2 blocks west of La Brea) |ph:(323) 330-9505

EAST: Downtown
529 S. Broadway, Suite 4000 (@Pershing Square) |ph:(213) 550-2235

NORTH: Pasadena (Opening 2016 Q1!)
600 E. Colorado Blvd. (@Los Robles)

(http://www.yelp.com/biz/blankspaces-los-angeles)>

···

On Oct 10, 2015, 11:53 PM -0400, Jerome Chang<[email protected]>, wrote:

On Oct 9, 2015, at 12:10 PM, Keith Yang<[email protected](mailto:[email protected])>wrote:
> At BizHaus in Los Angeles, we've been usingwww.getaroomapp.com(http://www.getaroomapp.com)and our members like it.It's able to put limits on how many hours each member can use the room monthly.And the owner of the app, Rich, is super-responsive.
>
> On Wednesday, September 30, 2015 at 1:48:40 PM UTC-7, Aloma Loren wrote:
> > We've been using Google calendars to allow our members to reserve the conference rooms and it has worked really well so far.
> > The only issue we've run into is user based with people who aren't familiar with Google calendars. It is really nice because members can just get on and see what's available and add their event.
> >
> > I'm curious how other people manage their conference room reservations?
>
> --
> Visit this forum on the web athttp://discuss.coworking.com(http://discuss.coworking.com/)
> ---
> You received this message because you are subscribed to the Google Groups "Coworking" group.
> To unsubscribe from this group and stop receiving emails from it, send an email [email protected](mailto:[email protected]).
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We use liquidspace, which brings in some good income from outside groups.
One issue though; our intention is to give our members a certain number of reserved conference room hours for free, and then charge for overages, and liquidspace doesn’t let us do that. We either have to give people the “free” visa, or “paid” status.

Has anyone else found a better way to do this?

Hi Jerome. Yes, you’re right … our conference room management is separate from our other membership management functions. However, we give access to the conf management app to only those members who request it, which fortunately is a small percentage of the total population. Congrats on your expansion into Pasadena. That’s a terrific area! Let’s get together for coffee the next time you’re down in this part of town! Best, Keith

···

On Saturday, October 10, 2015 at 8:53:19 PM UTC-7, Jerome wrote:

Doesn’t having these meeting room apps end up requiring you to have manage a list of members/clients in these apps PLUS your membership management app?

JEROME CHANG

WEST: Santa Monica
1450 2nd Street (@Broadway) | ph: (310) 526-2255

CENTRAL: Mid-Wilshire
5405 Wilshire Blvd (2 blocks west of La Brea) | ph: (323) 330-9505

EAST: Downtown
529 S. Broadway, Suite 4000 (@Pershing Square) | ph: (213) 550-2235

NORTH: Pasadena (Opening 2016 Q1!)
600 E. Colorado Blvd. (@Los Robles)





On Oct 9, 2015, at 12:10 PM, Keith Yang [email protected] wrote:

At BizHaus in Los Angeles, we’ve been using www.getaroomapp.com and our members like it. It’s able to put limits on how many hours each member can use the room monthly. And the owner of the app, Rich, is super-responsive.

On Wednesday, September 30, 2015 at 1:48:40 PM UTC-7, Aloma Loren wrote:

We’ve been using Google calendars to allow our members to reserve the conference rooms and it has worked really well so far.
The only issue we’ve run into is user based with people who aren’t familiar with Google calendars. It is really nice because members can just get on and see what’s available and add their event.

I’m curious how other people manage their conference room reservations?

Visit this forum on the web at http://discuss.coworking.com


You received this message because you are subscribed to the Google Groups “Coworking” group.

To unsubscribe from this group and stop receiving emails from it, send an email to [email protected].

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